Administrative Assistant with HR Emphasis

This position has been filled; the posting is available for reference.

The company

Pololu is an electronics manufacturer and online retailer serving education, maker, and professional engineering industries with products ranging from sensors and motion control electronics to motors and wheels to complete robots. We are a small, growing company, and we are always looking for intelligent and dedicated people to join our team.

You can find out more about us and see other open positions on our jobs page.

Job description

We are looking for a full-time, versatile Administrative Assistant to help our Operations Manager and other administrative team members. The position will focus on bookkeeping and human resources tasks such as payroll and bill payment, though it will also include other administrative work. This job does not necessarily require prior HR or bookkeeping knowledge (though that would be a plus), but it does require critical thinking skills and attention to detail. An ideal candidate would be one who is quick, able to jump from task to task and not forget about what needs to get done, not afraid to ask questions, pleasant, driven to perform tasks correctly, and self-motivated to make things better.

Although this position is for an entry-level assistant, we are open to hiring someone with more experience who could take on more responsibility from the start.

This position is for on-site work at our Las Vegas location. Hours are daytime Monday through Friday, with some flexibility in start times. Employees are welcome to wear T-shirts and jeans.

Primary duties and responsibilities include:

• Biweekly payroll processing
• Accounts payable and receivable
• Reconciliation of accounts
• Maintaining records for HR and Accounting
• Documenting tasks, creating/improving processes and checklists
• Assisting with other HR tasks such as new-hire orientations, benefit enrollments, and worker safety education
• Assisting with other administrative tasks such as answering phones, placing orders with Costco, and general office and reception duties

Required skills include:

• Proficient math skills: particularly good basic arithmetic, estimating, and percentages. Must be able to calculate 20% of 56 in your head.
• Proficiency with word processing and spreadsheet programs (Excel preferred)
• Computer competency (type at least 40 WPM, understand what an operating system is and where your files are, can install a printer)
• Internet use including navigating web sites to pay bills and do research
• Quickly learn complex custom software
• Strong verbal communication skills: asks questions, gives feedback, and shares relevant information
• Good written communication skills (composing HR documents, emails, and instructions) and spelling (crucial for non-spell-checkable fields in records)
• Good memory for tasks and instructions
• Excellent habits and strategies to avoid forgetting things and stay organized
• Multitasking and context-switching
• Ability to follow written instructions accurately and consistently

Required traits include:

• Honest
• Dependable
• Exercises discretion
• Logical
• Flexible mentality
• Takes initiative
• Enthusiastic to learn new things and take on tasks
• Wants to understand things
• Loves helping others
• Loves checking things off a to-do list
• Can maintain concentration and accuracy while doing the same task (such as bookkeeping) for several hours at a time
• Likes making processes better

Other desirable skills, traits, experience include:

• Experience working in human resources
• Experience with QuickBooks
• Experience with accounting tasks
• Advanced education
• Awareness of HR, accounting, and other administrative processes for companies of various sizes (especially those with around 50, 100, and 250 people)
• Familiarity with manufacturing, electronics, or online retail industries
• Awareness of the world

Compensation

Compensation depends on your skills and is likely to go up as the company grows. The position advertised is for an entry-level assistant, but we are open to hiring someone that could take on more responsibility.

• $12-18 per hour depending on your skills and experience.
• Benefits available.

How to apply

To apply for this position at Pololu, please fill out our application form and send us a cover letter and resume to jobs@pololu.com. Applicants will also be required to pass an Employer Lynx background investigation before being hired. For additional questions about any positions, please contact Linnea Goldstein at 702-262-6648 or jobs@pololu.com.

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